After literally years of moving at the pace of molasses being poured at the North Pole, recently the CAS Board decided to make changes to the Standards, the Exemptions, and the rules of CAS applicability. Because the rules regarding thresholds at which Modified and Full Coverage applies have changed, that means the rules regarding when you have to file your first Disclosure Statement have also changed. Let’s discuss, shall we?
In my experience, the Disclosure Statement is feared by smaller contractors like Winterfell feared the White Walkers. It’s a difficult document, made even more difficult by the fact that the “official” version is an editable .pdf thing that’s as easy to edit as a it is to carry a king-size mattress up a narrow spiral staircase. The fact that the form hasn’t been updated since February, 1996—literally 30 years ago!—doesn’t make it any easier.
I know of contractors who have literally turned-down contract awards because they were going to have to file a Disclosure Statement if they accepted them. No, really. They would rather turn-away business than have to file a Disclosure Statement. Sigh.
A Disclosure Statement is not something to be feared if you approach it correctly. Unfortunately, unless you know, you don’t know and then it’s a fluster cluck. So, let me explain in one simple sentence: it takes a multi-functional team to accurately and efficiently prepare an adequate Disclosure Statement. That’s it. That’s all it takes. But companies don’t, as a rule, approach the project in that manner. They give the project to Accounting because it’s primarily a disclosure of cost accounting practices, and Accounting handles cost accounting, right? Never mind all the questions about insurance programs and direct versus indirect determinations and treatment of certain transactions and capitalization versus expensing and the other myriad details that comprise a Disclosure Statement. Just give it to Accounting; make it be their problem. And thus, you get a stalled project or one with multiple errors in it.
So, don’t do that. Get a team together: contracts, legal, risk/insurance, pricing/estimating, accounting, and as many other functions as you need. Throw a good project manager in there as well, not to manage the project but to listen for bad practices that will negatively impact company projects. Have them discuss the questions as a team. Get consensus answers that work for the entire company. If you do that, when DCAA shows up, you’ll have great answers for any questions the auditors may have.
Or not. Depends on what outcome you want, I guess.
But when do you have to file the curs’d thing? The rules used to be known. They were complex, sure, but DCAA had a nifty flowchart that walked you through what you needed to know to make the right decisions. Now we have “Increase of Monetary Thresholds and Other Matters Related to Cost Accounting Standards Program Requirements,” which is a Federal Register Notice (91 FR 56056) dated 01 September 2026. That’s all we have because www.acquisition.gov, which is the official U.S. Government website for acquisition regulations (and CAS), hasn’t been updated yet.
Based on the Federal Register Notice, here are the new rules.
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You need to submit a Disclosure Statement when you win a CAS-covered contract valued at $100 million or more, or when you received $100 million or more in net CAS-covered awards during your preceding cost accounting period (fiscal year).
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You do NOT need to file a Disclosure Statement if your business unit received less than $100 million in CAS-covered awards, even if your company did. This is significant! The rules used to say—
Any company which, together with its segments, received net awards of negotiated prime contracts and subcontracts subject to CAS totaling $50 million or more in its most recent cost accounting period, must submit a Disclosure Statement before award of its first CAS-covered contract in the immediately following cost accounting period. However, if the first CAS-covered contract is received within 90 days of the start of the cost accounting period, the contractor is not required to file until the end of 90 days.
Now, that paragraph says—
Any business unit or segment, received net awards of negotiated prime contracts and subcontracts subject to CAS totaling $100 million or more in its most recent cost accounting period, must submit a Disclosure Statement before award of its first CAS-covered contract in the immediately following cost accounting period. However, if the first CAS-covered contract is received within 90 days of the start of the cost accounting period, the contractor is not required to file until the end of 90 days.
But that’s not all.
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The CAS rules used to have separate directions regarding when a business unit needed to submit a Disclosure Statement. The rules said—
When a Disclosure Statement is required, a separate Disclosure Statement must be submitted for each segment whose costs included in the total price of any CAS-covered contract or subcontract exceed the Truth in Negotiations Act (TINA) threshold, as adjusted for inflation (41 U.S.C. 1908 and 41 U.S.C. 1502(b)(1)(B)) unless
(i) The contract or subcontract is of the type or value exempted by 9903.201-1 or
(ii) In the most recently completed cost accounting period the segment's CAS-covered awards are less than 30 percent of total segment sales for the period and less than $10 million.
Yeah, that’s a lot. But don’t worry about it. That entire paragraph (48 CFR 9903.202-1(c)) is now gone. Eliminated in its entirety! (Well “reserved” – but we all know what that means.) As a result, of the change to 9903.201-2(b)(2) and the elimination of 9903.202-1(c), what matters is the dollar value of the contract(s) the business unit receives, not what the company receives. I know several smaller business units of large companies that should be dancing a happy dance right now.
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Modified CAS coverage is still an option, for contractors that receive $35 million or more but less than $100 million in CAS-covered contracts. Remember, you must elect Modified coverage in your Section K of your Reps & Certs. It’s not automatically given.
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There’s even a new rule for contractor that were subject to Full CAS coverage under the old threshold ($50 million) but wouldn’t be subject to Full coverage under the new ($100 million) threshold. If you fall into that category, you can transition your affected contracts or subcontracts to Modified coverage at the start of the business unit's next full cost accounting period (fiscal year) beginning on or after October 1, 2026, provided the business unit:
(i) Has no unresolved CAS noncompliances; and
(ii) Does not meet the criteria for full CAS coverage using the $100 million threshold in effect as of October 1, 2026.
If you qualify for Modified coverage under rule #5 (above), then you can certify eligibility for Modified coverage in your Section K Reps & Certs for new solicitations and awards on or after October 1, 2026. If you don’t qualify, then sorry.
Moreover, the 14 September 2026 Department of War Memo “Fostering One Strong Industrial Base” tells Contracting Officers that they should look at compliance requirements and—
To the maximum extent permitted by law and contract, [ ] cease enforcing superseded requirements, and contracting officers will offer bilateral no-cost modifications removing affected clauses at the next practicable opportunity.
That direction seemingly applies to business systems but I see no reason it can’t apply to CAS, as well. If you have a contract that would not be subject to CAS under the new regime, or if you have a contract with CLINs that would not be subject to CAS under the new regime, it’s probably worth your time to ask your Contracting Officer to issue that no-cost bilateral modification to bring your contract in line with current requirements.
So, those are the rules as I see ‘em. Any questions? Send me an email … This e-mail address is being protected from spambots. You need JavaScript enabled to view it .






Hello. It’s been a while, hasn’t it? If you are one of the people who keep coming back to this site, to see if I’ve blogged anything new—or maybe to check out one of the far-too-many articles in the News Archive—then thank you. I’m writing this for you, because I have something to say.